Clubs & Student Programs

How to Start a Club/Organization 

1. Complete the Club Application and Constitution. Turn in all paperwork to the  club bin located in the student center.  
2. The club application will then go through an approval process according to the ASB  constitution:  
   1. The completed club application will go before the Associated Student Body for  approval. They meet every Tuesday during 4th period. The student representatives will be notified if it is necessary to have a representative attend  the meeting. They will either approve the club or give recommendations for  revisions.
   2. Once the club has been approved by ASB, then the proposal will go before the  Administrative team. They will either approve the club or give recommendations  for revisions. The Administrative team meets every Friday morning.
   3. A new club exists after these steps have been taken; it is duly constituted and  becomes a contributing part of the student body organization.  
3. Once you have been approved, you need to stop by the student center to get  information about fundraisers, advisor duties, club officers, meeting minutes, community  service, and finances.  

Notes: 

• Clubs must be open to all students.  
• Club meetings must be on campus.  
• Clubs can charge a VOLUNTARY membership fee.  
• Students cannot be required to pay in order to be a member of the club.  
• Clubs will go inactive if financial and documenting procedures are not met.  
• An advisor must be present at all meetings. 

Student Club Guidelines

Memorandum of Understanding between the Associated Student Body and the proposed club/organization

Your application will be approved or not approved by a majority vote of the ASB officers in their next meeting following submission of this completed form. To confirm the decision club/organization representatives should contact the Director of Student Activities.

Student clubs should review OT Funding Raising   to get a better idea of how to raise money on campus. Student Clubs are also expected to observe guidelines as outlined in the Fiscal Crisis and Management Assistance Team (FCMAT) , which can be found online. The mission of the Fiscal Crisis and Management Assistance Team is to help California’s local educational agencies fulfill their financial and management responsibilities by providing fiscal advice, management assistance, training and other related school business service

Please also refer to the OT Money Handling to learn about how to appropriately deposit funds at OTHS.

Upon approval . . .

• The faculty sponsor agrees to take responsibility for the supervision of students at club/organization activities.
• The club/organization submits a Club Constitution that outlines the structure of the club and the process for membership.
• The club/organization can conduct events only with approval of the Director of Student Activities. Forms for use of campus spaces are available in the Student Center.
• The club/organization is required to create an account with the OTHS Bookkeeper (Ms. Rosemary) for any deposits and savings.
• The club/organization is required to send representatives to meetings where their presence is called upon by the ASB Chief of Clubs and Organizations or the Director of Student Activities.
• The members of the club/organization must operate within school rules, district guidelines, and the state educational code.Any violation can result in suspension or revocation of the club/organization registration and activities.

To list your club Instagram here, send email to webmaster@oaklandtech.com